Assistant to CEO


Our CEO is looking for an Assistant to carry out a role of business support by attending meetings, following-up on agendas, managing documents and supporting overall Executives, as well as a role of personal affairs, namely: traveling, appointments and arrangements.




  • Diary management including personal and business meetings, events and appointment coordination;
  • Management of a high-volume travel schedule (itinerary creation, booking of all flights, trains, hire cars, taxis, hotels, visa documentation, medical testing if applicable and vaccinations);
  • Compilationofexpensesandsubmission;
  • Replacement or renewal of government certified documents;
  • Filing of all personal and business documentation;
  • Facilitating and coordinating signing of documents;
  • English translations – language proficiency is key;
  • Coordination of a team of two (Reception) and collaboration with other company departments.


  • Degree in Assistant Management or similar;
  • Minimum of 2 years of work experience (highly valued);
  • Proven written and verbal communication skills (Portuguese and English – mandatory);
  • Proficiency in Microsoft Office, especially Excel and Outlook;
  • Extended availability;
  • Excellent organizational and time-management skills;
  • (Intended to be a brand ambassador, should carry a) Professional attitude and appearance;
  • Capable of interacting with high profile clients, executives and other stakeholders;
  • Multitasking star while paying attention to detail;
  • Relationship and leadership skills. Knows what TEAM really means;
  • Emotional stability and resistance to high levels of stress;
  • Flexibility and ability to work in fast paced environment. Makes work fun;
  • Absolute discretion.


If you think you have the right profile to join our Energy, fill out the form and formalize your application.

Assistant to CEO

Grupel is looking for an Assistant to our CEO to attend meetings, follow-up on agendas, manage documents and support overall Executives.

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